Band Pricing Guide: How to Figure Out the Right Rate for Your Music Group

If you’re a musician trying to charge for a gig, the first question is always: how much should I ask? The answer isn’t a one‑size‑fits‑all number. It depends on where you play, what you bring, and how many people are watching. Below we break down the main things you should look at, common price ranges, and simple steps to set a fair fee.

What Drives the Cost?

Start with the basics. The type of event matters a lot. A wedding ceremony usually pays more than a bar night because the couple expects a polished performance and often a longer set. Corporate events often sit in the middle – they need professionalism but may have a tighter budget.

Next, think about your gear. Do you bring your own sound system, lighting or backup instruments? If you’re hauling a full PA, you should add a gear fee. Some bands also charge for travel if the venue is far away. A simple mileage rate (like £0.45 per mile) keeps things clear.

Playtime is another big factor. Most bands charge per hour or per set. A typical four‑hour wedding package might include a ceremony, cocktail hour and a dance set, so you could break it into three price blocks. Make sure each block covers the musicians’ time, set‑up and break‑down.

Typical Price Ranges

Here’s a quick snapshot of what you’ll see across the UK:

  • Local bar or pub gig: £100‑£250 for a 2‑hour set.
  • Private party (30‑50 guests): £300‑£500 for 3‑4 hours.
  • Wedding ceremony only: £400‑£800.
  • Full wedding day (ceremony + reception): £800‑£1,500.
  • Corporate event (2‑3 hours): £600‑£1,200.

These numbers are averages. If you have a niche style (jazz trio, folk quartet) you can often charge a premium because there are fewer bands that play that sound.

Don’t forget to add taxes and any licensing fees if you’re playing copyrighted songs in a public space. It’s better to be upfront than to surprise the client later.

Tips to Negotiate Confidently

1. **Know your bottom line.** Calculate how much each member needs to earn, plus costs for gear, travel and taxes. Anything below that isn’t worth your time.

2. **Offer packages.** Clients like clear options – a basic, standard and deluxe package. It reduces back‑and‑forth and shows you’re organized.

3. **Be transparent.** List what’s included: number of sets, breaks, sound system, lighting, travel fee. When everything is written down, there’s less room for misunderstanding.

4. **Ask for a deposit.** A 30‑50% deposit secures the date and shows the client is serious. It also protects you if the event gets canceled.

5. **Stay flexible but firm.** If a client asks for a lower price, see if you can trim something (shorter set, fewer musicians) instead of cutting your rate.

Finally, keep track of each gig’s earnings and expenses. Over time you’ll see which types of events are most profitable and can steer your marketing toward them.

Pricing a band can feel tricky, but once you break it down into gear, travel, hours and event type, the numbers start to make sense. Use the ranges above as a guide, adjust for your unique situation, and you’ll land a fair fee that keeps both you and your client happy.